EDA Annual Report 2013-2014

Administrative Services

Human Resources

The EDA / Human Resources team strives to provide exceptional customer service to approximately 754 permanent and 112 temporary employees while achieving compliance with departmental and County policies pertaining to hiring practices, benefit administration, employee leave management, staff development and training, safety, employee relations and employee performance. Highlights: Employee Performance: • Processed 621 employee evaluations and achieved an increase of 21% in employee evaluation compliance with a current compliance rate of 81%. • Achieved 100% compliance with completion of Performance Recognition Plan evaluations and provided in-house training to all staff in the Management Recognition Plan. Safety and Training : • Processed 251 travel/training requests in compliance with Board Policy D1-Reimbursement for General Travel and Board Policy C7-Reimbursement for Employee Training. • Reported Workers’ Compensation claims dropped by 44% from last year. • Completed 14 Ergonomic assessments and assisted with 8 County Safety Office Inspections. • Coordinated the mandatory annual health screenings for Custodial and Maintenance staff assigned to the hospital and mental health facility. Recruitments and Employee Processing: • Coordinated 78 Recruitments, resulting in 44 Hires and 42 Promotions. • Processed 66 Separations. • Coordinated requests for 234 TAP employees, 7 Student Interns, 137 Contractors, and 21 Volunteers. Safety/Leave Management: • Managed 134 Leave Requests in compliance with FMLA/CFRA/PDL and/or County leave policies. • Processed 23 Return-to-Work Accommodations. Projects: • Achieved 100% compliance with the following: • Annual Commuter Survey • Annual filing of Statement of Economic Interest-Form 700 • OSHA mandated training for the Globally Harmonized System (GHS) of Classification and Labeling of Chemicals.

Finance Division

EDA Purchasing and Supply Services Division

The Finance Division promotes and encourages the collaboration of all employees in order to provide outstanding service to users at all levels and to achieve accuracy and efficiency in all transactions to protect the financial and capital assets of the Agency and the County. Managed a total budget of $435,940,985. Key Accomplishments • Accounting processed a total of 54,479 vouchers totaling $155,011,067. • Extensive project costing configuration, documentation, and implementation for CPD. • Successfully transitioned all FM divisions in using CRM for creating purchase requisitions. • Successfully transitioned all FM divisions in using SharePoint for invoice approvals. • Successfully developed and deployed the CRM Custodial and Maintenance monthly billings. • Transitioned Riverside County Information Technology utility invoices for payment through EnergyCap. • Transitioned RCRMC utility invoices for payment through EnergyCap. Under Development • CRM labor interface to HRMS for Real Estate • Development of a CRM Invoice tracking system • Development of a CRM Stop Notice tracking system • Development of a CRM contracts module • Development of CRM reports • EnergyCap accrual reporting • Credit Card payments for Parking services • Invoice processing of phones through EnergyCap

The Purchasing and Supply Services provides purchasing activities for EDA. The staff supports Project Managers, Facilities Management, CSAs, Workforce Development, Cultural Services and Aviation. They assist staff with purchasing policy requirements and issuing quality agreements. EDA Purchasing activities include developing contracts, requests for proposal/quotations and purchase order issuance. Purchasing Highlights • Processed 4,724 purchase orders valued over $400 with total commitments of $22,308,356. • Processed 5,596 purchase orders under $400 with total commitments of $911,460. • PeopleSoft Purchasing Software Upgrades were implemented. • Purchasing training to Project Management and Maintenance staff. Supply Services Highlights • Deliver to approximately 78 locations on an on-going basis countywide. • Maintain inventories in the warehouse for janitorial, maintenance and administration. • The central location to receive, handle surplus, discard hazardous waste and recycle material for EDA. • On-going recycling program for scrap metals and for universal waste, hazardous waste, and furniture. • Reporting to ensure regulatory compliance for disposal of universal and hazardous waste

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